BYAN Archives | Blind Youth Association Nepal

Terms of Reference (ToR)

Consultant for Development of Organizational Sub Grant Management Guideline

1. Background

Blind Youth Association Nepal (BYAN) is implementing the YATRA – Youth-led Action for Transformation through Rights-Based Advocacy and Disability Movement Project in partnership with CBM Global Disability Inclusion, with the objective of strengthening youth-led disability rights movements and promoting inclusive governance and meaningful participation of youth with disabilities.

One of the key components of the project is the provision of small grants to local Youth Organizations of Persons with Disabilities (OPDs) to strengthen their institutional capacity, advocacy initiatives, and community-level engagement.

To ensure transparent, accountable, inclusive, and efficient grant delivery, BYAN seeks to develop a comprehensive Organizational Grant Management Guideline that will standardize the processes of grant selection, disbursement, monitoring, compliance, and reporting.

2. Objective of the Assignment

The overall objective is to develop a practical, user-friendly, and inclusive Sub Granting Management Guideline to support BYAN in effectively managing small grants for OPDs and other relevant partners along with the OPD sub grant initiatives under YATRA project.

Specific Objectives:

To design a standardized grant management framework and process
To ensure transparency, accountability, and compliance in grant-making
To provide clear tools, templates, and procedures for grant implementation and monitoring
To strengthen risk management and financial accountability mechanisms
To establish grant provision criteria and procedures for OPDs, INGOs, CSOs, academic institutions, private service providers, individuals and groups, and other applicable applicant categories.

3. Scope of Work

The consultant will be responsible for developing a comprehensive Grant Management Guideline that includes, but is not limited to, the following components: structure

3. 1. Grant Framework and Principles

The consultant will define the overall purpose, objectives, guiding principles, and scope of the small grants component, ensuring alignment with disability inclusion, youth participation, and rights-based approaches.

3. 2. Eligibility and Selection Criteria

The guideline will clearly outline eligibility requirements for youth OPDs, including organizational capacity, governance standards, inclusion criteria, and geographic considerations. It will also define transparent selection and evaluation criteria.

3. 3. Grant Application and Selection Process

The consultant will develop step-by-step procedures for call for proposals, application submission, review, scoring, selection, and approval processes, including roles and responsibilities of selection committees.

3. 4. Grant Agreement and Disbursement Mechanism

The guideline will include standardized grant agreement formats, terms and conditions, disbursement modalities, payment schedules, and compliance requirements.

3. 5. Financial Management and Compliance

The document will define financial management requirements for grantees, including budgeting, eligible/ineligible costs, documentation, procurement standards, and financial reporting formats.

3. 6. Monitoring, Reporting, and Accountability

The consultant will develop mechanisms for monitoring grant implementation, including reporting templates, site visits, progress tracking, and accountability measures.

3. 7. Safeguarding, Inclusion, and Accessibility

The guideline will integrate safeguarding policies (including prevention of abuse and exploitation), disability inclusion standards, gender equality, and accessibility requirements.

3. 8. Risk Management and Mitigation

The document will include risk identification, mitigation strategies, fraud prevention measures, and grievance handling mechanisms.

3. 9. Capacity Building and Support Mechanisms

The consultant will propose mechanisms for technical support, mentorship, and capacity strengthening of grantee organizations.

3. 10. Tools and Templates

The guideline will include practical annexes such as:

EOI/vacancy/publishing procedure ( with options )
Application forms
Selection criteria and check-list
Approval process
Budget templates
Reporting formats
Monitoring checklists
Evaluation scoring sheets
Grant agreement templates

4. Methodology

The consultant is expected to adopt a participatory and consultative approach, including:

Desk review of existing grant management frameworks (e.g., INGOs/NGOs practices)
Consultation with BYAN team and key stakeholders
Review of donor compliance requirements (e.g., CBM Global standards)
Incorporation of feedback into final document

5. Key Deliverables

Inception brief with work plan and outline
Draft Grant Management Guideline
Facilitation of validation workshop
Final Grant Management Guideline

• Grant provision criteria and procedures for OPDs/INGOs/CSOs
• Grant provision criteria and procedures for academic institutions
• Grant provision criteria and procedures for private service providers
• Grant provision criteria and procedures for individuals and groups
• Grant provision criteria and procedures for any other applicable applicant categories
• Assessment mechanisms and selection procedures
• Compliance requirements and accountability measures
• Standard operating procedures and templates

6. Duration of Assignment

The assignment will be completed within 15–20 working days from the date of contract signing.

7. Required Qualifications and Experience

The consultant/firm should have:

The assignment team should be led by a professional with a Master’s degree in Public Policy, Law, Public Administration, Organizational Management, Public Health, Development Studies, Finance, or a related field, with technical support from experts in gender, disability inclusion, and financial management.
Proven experience in developing grant management guidelines/manuals
Strong understanding of NGO/INGO financial systems and compliance
Knowledge of disability inclusion and rights-based approaches
Experience working with OPDs and grassroots organizations (preferred)
Excellent analytical and report writing skills

8. Reporting and Coordination

The consultant will report to the Project Coordinator, YATRA Project – BYAN, and work closely with the program and finance team.

9. Application Procedure

Interested candidates/firm are requested to submit:

Technical proposal (approach and methodology)
Financial proposal
Updated CV/Profile
Legal documents
Sample of similar work (grant guideline/manual)

Applications should be sent to: [email protected]
Subject Line: “Application for Grant Management Guideline Consultant” before 12 June 2026.

Note: The TOR is subject to revision/change based on discussion and mutual agreement with the selected consultant/consulting firm. Only shortlisted applicants will be invited for further selection processes, including interview/presentation if required.

Blind Youth Association Nepal (BYAN), with support from CBM Global Disability Inclusion, officially launched the YATRA Project (Youth Led Action for Transformation through Rights-Based Advocacy and Disability Movement) through two kickoff events held in Kathmandu and Janakpur.

The first federal-level kickoff was organized on 28 April 2026 in Kathmandu at Hotel Square, bringing together 56 participants, including representatives from government agencies, Organizations of Persons with Disabilities (OPDs), civil society organizations, and academia. The event created an engaging platform for dialogue, collaboration, and reflection on the importance of youth-led disability advocacy and inclusion.

The second provincial-level kickoff was conducted on 8 May 2026 in Janakpur, Madhesh Province, with the participation of 59 stakeholders from local governments, OPDs, civil society organizations, and other relevant actors. The program was chaired by distinguished guests including Chief Guest Rupa Yadav, and Special Guest Sunita Singh Budathoki. Samjhana Shah represented CBM Nepal during the event.

Both events served not only as formal project launches but also as opportunities for meaningful discussion and collective planning. Participants actively shared their perspectives on the challenges faced by youth with disabilities and explored ways to strengthen disability-inclusive policies, budgeting processes, advocacy initiatives, and employment opportunities. Discussions also emphasized the importance of transparency in grassroots support mechanisms and stronger coordination among stakeholders to maximize impact.

During the sessions, BYAN leadership highlighted that the YATRA Project was developed through consultations with OPDs, government stakeholders, and partner organizations to ensure that the voices and priorities of persons with disabilities remain central throughout the project implementation. A detailed project presentation was also delivered by Project Coordinator Ms. Nilu Maharjan, outlining the project’s objectives, planned activities, and long-term vision.

The YATRA Project will be implemented from April 2026 to March 2029 across Bagmati and Madhesh Provinces. The project aims to strengthen youth-led advocacy and promote a rights-based approach to disability inclusion by empowering young persons with disabilities to actively participate in decision-making processes and social transformation initiatives.

The kickoff events reflected strong enthusiasm and commitment from participating organizations and stakeholders. Several institutions expressed interest in collaboration through policy engagement, research partnerships, and field-level coordination. The discussions reinforced a shared understanding that meaningful disability inclusion requires continuous dialogue, strong partnerships, and collective action.

As both events concluded, participants shared a common vision that YATRA is not only the beginning of a project, but also the start of a broader movement where persons with disabilities are not merely included, but are actively leading advocacy and transformation efforts in their communities.

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Blind Youth Association Nepal (BYAN) is a national, youth-led, rights-based organization dedicated to promoting the rights, leadership, and meaningful participation of children and young persons with disabilities in Nepal. BYAN works to advance inclusive development by strengthening the capacity and leadership of children and young persons with disabilities, while advocating for inclusive policies and systems at local, provincial, and national levels. The organization’s key thematic areas include inclusive education, youth leadership and civic engagement, disability rights advocacy, sexual and reproductive health and rights (SRHR), climate change and disability inclusion, accessibility and assistive technology, and research and evidence-based advocacy. Through partnerships with government agencies, civil society organizations, and development partners, BYAN works to ensure that persons with disabilities are actively included in development processes and decision-making platforms.

BYAN is implementing a three-year project titled “YATRA” – Youth-Led Actions for Transformation through Rights-Based Advocacy and Disability Movement in partnership with CBM Global Disability Inclusion. The project is being implemented in the Bagmati Province and Madhesh Province, with a particular focus on Bara District, Rautahat District, Sarlahi District, Dhanusha District, Mahottari District, Chitwan District, and Kathmandu. The project primarily focuses on strengthening the organizational and leadership capacity of grassroots Organizations of Persons with Disabilities (OPDs), particularly youth-led and youth-focused OPDs, to sustain and lead the disability movement at the local level. YATRA adopts a comprehensive approach that includes capacity strengthening, youth leadership development, data and evidence generation, policy advocacy, and movement building to advance disability rights and inclusive governance. The project emphasizes enhancing youth participation within the disability movement while also promoting disability inclusion within the broader youth movement, enabling young persons with disabilities to actively contribute to advocacy processes and influence policies, plans, and programs that affect their lives.

Inclusion Facilitators based-in Madhesh Province-1

Details / requirements:

Organization: Blind Youth Association Nepal (BYAN)

Position: Inclusion Facilitators

Number of Position: 1

Location: Bara

Salary: Negotiable

Duration: 3 years

Blind Youth Association Nepal (BYAN) is seeking competent and motivated Inclusion Facilitators to strengthen grassroots youth engagement and the capacity of Organizations of Persons with Disabilities (OPDs) in Madhesh Province. The facilitators will support the implementation of the “YATRA project by promoting disability inclusion, youth participation, and advocacy at the community, local and provincial level. They will support in mentoring youth-led OPDs, facilitate local capacity development initiatives, document community-level issues, and contribute to monitoring, reporting, and knowledge sharing, ensuring meaningful participation and empowerment of persons with disabilities.

Key Responsibilities

Project Responsibilities

• Engage and mobilize grassroots youth and OPDs in assigned districts.

• Identify youth with disabilities and under-represented groups for active participation.

• Support organizational needs assessments and capacity development of OPDs.

• Coordinate and facilitate trainings on disability rights, inclusion, advocacy, leadership, and governance.

• Support in technical assistance and mentorship for advocacy initiatives and small grant projects.

• Implement local-level activities, including youth fellowships, awareness campaigns, and community initiatives.

• Assist in policy advocacy, document community-level issues, and communicate with Local District Coordination Committees (LDCCs) and Provincial District Coordination Committees (PDCCs).

• Track and report progress of field activities and youth engagement, ensuring timely documentation.

• Conduct awareness and community mobilization initiatives to promote disability inclusion, rights, and participation.

• Serve as a liaison between BYAN, youth OPDs, local authorities, CSOs, and other stakeholders to strengthen partnerships and advocacy efforts.

Administrative Responsibilities

• Maintain accurate records of field activities, OPD engagements, participants, and other relevant documentation; submit timely progress reports.

• Plan and manage logistics for district-level workshops, trainings, meetings, and events.

• Assist in monitoring field-level expenditures, allowances, and ensure proper financial documentation.

• Coordinate and maintain communication with local government, civil society organizations, and other stakeholders.

• Ensure all activities adhere to organizational policies, donor requirements, and maintain organized documentation for monitoring and evaluation purposes.

Qualifications and Experience

• Bachelor’s degree in Public Health, Social Work, Development Studies, Gender Studies, Disability Studies, Community Development, or a related field.

• Minimum two years of experience in community mobilization, youth engagement, disability inclusion, or working with OPDs/CSOs. Experience at the grassroots level is highly preferred.

• Strong understanding of disability rights (CRPD), SDGs, youth-led organizations, and grassroots advocacy. Familiarity with local government structures, LDCC/PDCC, and OPD networks is highly desirable.

• Proven communication, facilitation, documentation, and reporting skills.

• Ability to mentor and support youth-led and under-represented organizations.

• Sign language proficiency or basic knowledge of alternative communication methods is highly desirable.

• Fluent in Maithili/Bhojpuri and other local language of Madhesh province for effective community engagement.

• Commitment to inclusivity, accessibility, youth empowerment, and community development. Ability to work independently and collaboratively, with frequent travel to field locations.

• Local residents of Madhesh Province (Bara) will be given priority.

How to Apply

Interested candidates are requested to submit their CV and cover letter along with expected salary to [email protected] by 27 April 2026.

Please mention the subject line:

“Application for the Post “Application for the Post of Inclusion Facilitator.”

BYAN is an equal opportunity employer and promotes inclusion across gender, caste, ethnicity, Dalit, and disability. Persons with disabilities and LGBTIQ+ individuals are strongly encouraged to apply. Only shortlisted candidates will be contacted for further processes. The organization reserves the right to reject any or all applications without assigning any reason.

Duty Station: Kathmandu (with frequent field visits)

Reports to: Executive Director

Employment Type: Full-time

Salary: Negotiable

Contract period: One year with Possible extension

Background

Blind Youth Association Nepal (BYAN) is implementing initiatives focused on advancing the rights and meaningful participation of children with disabilities in Nepal. The organization works with government agencies, civil society organizations (CSOs), and communities to promote disability-inclusive systems, policies, and practices.

Position Summary

The Disability Inclusion Specialist will serve as the project lead and technical expert, responsible for overall project management, technical guidance, advocacy, and institutional strengthening. The role will contribute to mainstreaming disability inclusion and child participation within partner organizations, government systems, and BYAN’s internal structures, while ensuring high-quality implementation, documentation, and reporting.

Key Responsibilities

• Lead the overall planning, implementation, and monitoring of project activities related to child rights and participation of children with disabilities

• Prepare annual work plans, budgets, and project documents, ensuring timely and quality delivery of results

• Provide technical support to partner organizations, CSOs, and government agencies to mainstream disability inclusion and child participation in their policies, programs, and systems

• Design and facilitate trainings, workshops, and capacity-building initiatives on disability inclusion, child rights, and inclusive participation

• Lead evidence-based advocacy initiatives and engage with relevant government stakeholders to influence inclusive policies and practices

• Review and analyze laws, policies, programs, and guidelines from a disability inclusion and child rights perspective, and develop reports, policy briefs, and recommendations

• Document good practices, case studies, and key learnings related to child rights and participation of children with disabilities

• Strengthen internal capacity of BYAN by promoting inclusive approaches, supporting program teams, and contributing to organizational development

• Ensure effective coordination, networking, and communication with stakeholders, including government, CSOs, OPDs, and development partners

• Monitor project progress, track results, and prepare high-quality narrative and analytical reports independently as the project lead

Required Qualifications and Experience

• Master’s degree in Social Sciences, Development Studies, Public Policy, Human Rights, or a related field

• Minimum 5 years of relevant professional experience in disability inclusion, child rights, and/or inclusive development

• Proven experience in project management, including planning, implementation, monitoring, and reporting

• Demonstrated experience in advocacy, policy engagement, and working with government and civil society organizations

• Strong understanding of disability inclusion frameworks and child rights principles, including participation of children with disabilities

• Experience in mainstreaming inclusion within organizational systems, policies, and programs

• Proven ability to design and facilitate trainings and capacity-building initiatives

• Strong skills in documentation, report writing, and development of technical materials (e.g., policy briefs, guidelines)

• Excellent communication, coordination, and stakeholder engagement skills

• Ability to work independently, manage multiple responsibilities, and meet deadlines

• High level of professionalism, accountability, and problem-solving skills

Application Procedure

Interested candidates are requested to submit their CV and cover letter along with expected salary to [email protected] by 11th Apr. 2026.

Please mention the subject line:

“Application for the Post of Disability Inclusion Specialist.”

From 2023 to 2025, Blind Youth Association Nepal (BYAN), in partnership with CBM Global UK, implemented the Action for Change (A4C) project to promote inclusive sexual and reproductive health and family planning (SRHR/FP) services for persons with disabilities in Nepal. Implemented across Kathmandu, Bara, and Surkhet, the project empowered persons with disabilities to claim their SRHR rights, strengthened the capacity of Organizations of Persons with Disabilities (OPDs), and improved the responsiveness of local health systems. As a result, SRHR knowledge among persons with disabilities increased from 36% to 70%, access to satisfactory services rose from 9% to 63%, and NRs 3.15 million was mobilized from local governments for disability-sensitive programming.

The project also contributed to policy reforms at federal, provincial, and local levels and supported the establishment of model accessible health facilities in the three target districts. These facilities provide inclusive, accessible services, and health providers working in them have been trained to deliver care in a disability-sensitive manner. A key feature of the project was its peer-led approach, in which persons with disabilities themselves shaped the project according to their needs. Peer educators played a central role in normalizing discussions on SRHR, creating safe spaces to talk about sensitive issues, and extending awareness into families and communities. This power-shift modality ensured that the project objectives were fully met while promoting ownership among the participants.

Action for Change also generated important learnings for advancing disability rights, inclusive SRHR, and governance in Nepal. The project demonstrated that inclusive practices such as priority access at health facilities, accessibility audits, and disability-sensitive data collection must be backed by formal policies or standards to become permanent and sustainable. It emphasized the importance of context-specific strategies to address urban-rural disparities and diverse disability profiles, as well as the effectiveness of low-tech, widely accessible communication tools like radio, audio content, and social media videos in reaching persons with disabilities. Moving forward, strengthening local leadership, enhancing the role of BYAN chapters, sensitizing frontline health staff, ensuring representation of diverse impairments, and fostering collaboration with local governments will be critical to sustaining and scaling the gains made under Action for Change.

On 30 July 2025, Blind Youth Association Nepal (BYAN), in collaboration with Right Here Right Now, organized a Training on Digital Accessibility at Alfa House, Baneshwor. The session was facilitated by Mr. Sagar Prasai, Director of Diverse Patterns, with participation from officials representing various divisions under the Ministry of Health and Population and Department of Health Services.

The training introduced participants to the principles of digital accessibility (POUR: Perceivable, Operable, Understandable, Robust) and demonstrated how persons with disabilities navigate digital environments using assistive technologies such as screen readers and keyboard navigation. Through a mix of presentations, live demonstrations, and hands-on exercises, participants explored ways to make websites, documents, and social media content more accessible.

The event emphasized the importance of inclusive digital platforms in public communication and service delivery, encouraging government stakeholders to integrate accessibility into Nepal’s digital transformation strategies. Participants left with enhanced knowledge, strengthened technical skills, and a renewed commitment to ensuring that digital spaces are inclusive and usable for all.

On 14 August 2025, YUWA and Blind Youth Association Nepal (BYAN), with support from Right Here Right Now, organized a Policy Discourse on Comprehensive Sexuality Education (CSE) at Hotel Royal Singi, Kathmandu. Nearly 70 stakeholders participated, including government representatives, academia, teacher networks, youth-led organizations, and civil society.

The discourse provided a collaborative platform to reflect on the status of CSE in Nepal, identify institutional and implementation gaps, and explore strategies for inclusive, age-appropriate, and sustainable CSE delivery.

Key highlights included a thematic presentation by Prof. Bhagwan Aryal of Tribhuvan University on the history and future of CSE in Nepal, followed by a panel discussion with representatives from CDC, CEHRD, UNFPA, TU, and the Nursing and Social Security Division. Discussions emphasized:

The gap between progressive policies and weak implementation.
The urgent need for teacher training and pedagogy reform.
Ensuring disability inclusion, mental health, and gender sensitivity within CSE.
Strengthening coordination across federal, provincial, and local levels.

Participants collectively recommended mainstreaming CSE across the curriculum, integrating it into pre-service and in-service teacher training, and fostering whole-school and community approaches to overcome stigma and cultural barriers.

The event concluded with a strong call for government ownership, inclusive approaches, and stronger collaboration among ministries, teacher networks, youth groups, CSOs, and development partners. Stakeholders reaffirmed their commitment to institutionalizing CSE so that all young people in Nepal—especially those from marginalized groups—can access evidence-based, rights-affirming, and inclusive sexuality education.

On 15 August 2025, Blind Youth Association Nepal (BYAN) and YUWA organized a Sustainability Meeting on Youth and SRHR Movement at Square Hotel, Pulchowk. The event brought together government representatives, CSOs, OPDs, youth networks, UN agencies, and development partners to reflect on the achievements of the Right Here Right Now 2 (RHRN2) platform and discuss ways to sustain its impact.

The program featured presentations from YUWA and BYAN, showcasing their work on youth empowerment, inclusive SRHR education, policy advocacy, and the development of disability-friendly resources. A panel discussion with youth leaders and experts highlighted personal journeys, lessons learned, and strategies to move beyond project-based efforts toward a sustainable, movement-oriented approach.

Participants emphasized the importance of collaboration, resource optimization, inclusivity, and government accountability to ensure the progress of youth-led SRHR advocacy continues. The event concluded with a commitment from all stakeholders to strengthen partnerships and keep marginalized young people at the center of Nepal’s SRHR agenda.

Welcome to our digital photo story book — a powerful collection of unheard and untold stories of persons with disabilities, captured and narrated by persons with disabilities themselves.

This project showcases authentic voices and perspectives, proving that disability does not limit creativity, vision, or determination.

We express our heartfelt gratitude to our mentor, Kishor Sharma, for his unwavering dedication and guidance.

A big thank you to all our passionate participants who turned this vision into reality.

This work was made possible through the generous support of CBM Global Disability Inclusion Nepal and CBM Global Disability Inclusion UK.

Together, we hope these stories spark reflection, empathy, and change.

Visit our resource page to view or download this photo story book.