Expression of interest for the development of Monitoring, Evaluation, Accountability, and Learning (MEAL) Framework

Background:

Blind Youth Association is an organization established by the Blind and Partially Sighted Youth of Nepal. The major working area of the organization is the promotion of inclusive education, Employment, and self-employment promotion, political participation and civic engagement, promotion of the right to health and comprehensive sexuality education, mental health, and disaster risk mitigation measures, including rehabilitation works.  BYAN is also working with advocacy work to provide, promote, and utilize the rights of children and youths with disabilities, raising awareness the issues and abilities to create positive attitudes towards children and youths with disabilities.

BYAN is currently carrying out a Project named “Action for Change: An initiative for the promotion of inclusive SRH and FP services for persons with disabilities and strengthened movement” in partnership with CBM global disability inclusion.  As part of our commitment to transparency, accountability, and continuous improvement, we are seeking proposals from qualified firms or individuals to develop a robust Monitoring, Evaluation, Accountability, and Learning (MEAL) Framework for our overall office operations.

Objective of the assignment:

The primary objective of this assignment is to design a comprehensive MEAL framework that will enable Blind Youth Association Nepal to systematically monitor and evaluate, ensure accountability, and foster learning to enhance the effectiveness, efficiency, relevance, and sustainability of its programs and activities.

Scope of Work:

The selected firm or individual will be responsible for the following tasks:

1. Conduct a needs assessment to understand the current M&E practices, challenges, and gaps.

2. Review our 5 years strategic plan including organizational goals, objectives, and programmatic activities to understand the scope and focus of MEAL efforts.

3. Review the Theory of change/ logical frameworks of the projects and provide guidance for the data generation and desired outcomes. 

4. Design a user-friendly MEAL framework tailored to BYAN’s needs, including:

• Monitoring tools and indicators aligned with organizational goals.
• Evaluation methodologies for project and program assessments.
• Accountability mechanisms for stakeholders.
• Learning systems to capture, analyze, and disseminate insights.

5. Develop guidelines, templates, and operational manuals for MEAL implementation.

6. Provide training and capacity-building sessions for relevant staff to ensure the effective application of the framework.

7. Define key performance indicators (KPIs) and data collection methodologies for monitoring progress and measuring outcomes and impacts as per the Logical framework.

8. Design data collection tools, templates, and protocols for capturing relevant data at various stages of program implementation and guide data management, storage, and analysis processes to ensure data integrity, confidentiality, and accessibility.

9. Develop a reporting framework that outlines the frequency, format, and content of monitoring and evaluation reports to be shared with internal and external stakeholders along with the orientation of the MEAL framework.

Deliverables:

The deliverables for this assignment include:

1. A detailed MEAL framework document, including methodologies, tools, and processes.
2. MEAL operational manual and guidelines.
3. Training delivery.
4. Reporting framework detailing the structure and content of monitoring and evaluation reports.

Qualifications:

Interested firms or individuals should possess the following qualifications:

• Masters in any discipline, preferred in Statistics, Social Sciences, Public health, demography, social sciences or related fields with more than 5 years of experience in MEAL field.
• Extensive experience in sexual and reproductive health, comprehensive sexuality education, and disability.
• Demonstrated experience in developing MEAL frameworks for non-profit organizations, preferably in the field of social development, youth empowerment and disability inclusion.
• Strong understanding of MEAL concepts, methodologies, and tools.
• Expertise in stakeholder engagement, data collection, analysis, and reporting.
• Excellent communication and interpersonal skills.
• Experience in working with disabilities will be considered as a significant asset.

Required Documents for Submitting Proposal:

• Cover Letter
• Financial proposal
• A brief concept note highlighting the methodological design including work plan, and quality assurance mechanisms.
• The document should have annexed bio-data of the assignment team member/s.
• Firm Registration & Renewal certificate
• Copy of VAT/PAN Registration Certificate
• Latest Tax clearance certificate (for firms)
• Copy of past relevant work assignments

Date of call for EOI: 21st November, 2024

Deadline of submission for EOI: 2nd December, 2024

Submission Instructions:

Interested and eligible individuals or organizations are invited to submit EOI in the following address, mentioning “Expression of Interest for M&E framework” in the subject line in following address: [email protected] Shortlisted candidates may be invited for further discussions or presentations.

BYAN Promotes inclusion across gender, caste, ethnicity, Dalits, and disability where persons with disabilities and LGBTIQ+ are highly encouraged to apply.

BYAN reserves the right to select or not to select any of the applications. BYAN keeps safeguarding as a top priority so, any data or information collected during the task shall be kept confidential and shall not be disseminated without BYAN’s prior consent.