TOR for carrying out capacity assessment of three chapters.

Background

Blind Youth Association Nepal (BYAN) is an organization established by Blind and Partially Sighted (BPs) Youth of Nepal, with the vision of "BPS people of Nepal enjoying a dignified life in an inclusive society." Currently, BYAN is working in the areas of policy advocacy, education, employment, disaster risk reduction, political participation, and promotion of SRHR of persons with disabilities in general and BPS in particular.

BYAN is currently carrying out a Project named “Action for Change: An initiative for the promotion of inclusive SRH and FP services for persons with disabilities and strengthened movement" in partnership with CBM Nepal. One of its major outcomes is to ensure increased organizational capacity to claim disability inclusive SRHR and FP services. To bring this outcome, the project has set the objective to carry out capacity assessment of it three chapter- Kathmandu, Bara and Surkhet. .

BYAN is looking for a consultant to carry out capacity assessment of the chapters of BYAN Thus, BYAN announces the call for Expression of Interest (EOI) from experienced and qualified experts to carry out the capacity assessment. Interested and eligible individuals or organizations are invited to submit EOI in the following address, mentioning "Expression of Interest for “capacity assessment” in the subject line in the following Address: [email protected] CC to [email protected] and [email protected].

Final Deadline for submitting the EOI is April 7, 2023.

Objective of the Assignment

The purpose of this capacity assessment is to examine the organizational strengths, weakness, opportunities, and threats of BYAN's three chapters namely Kathmandu, Bara and Surkhet. The assessment will help BYAN to understand the current capacity of its chapters and determine the activities to address future capacity- building needs to achieve its organizational goals.

Scope of Work

The capacity assessment will cover the following areas:

1. Organizational Structure and Governance: Assess the structure and governance of the chapters, including its membership, board of directors, and management team. Evaluate the effectiveness of chapters Decision- making process and internal communication mechanisms.
2. Programs and Services: Assess the relevance and effectiveness of CHAPTER’s programs and services in meeting the needs of blind and partially sighted youth. Evaluate the impact of chapter's programs and services in the lives of blind and partially sighted youths and other youths with disabilities.
3. Financial management: Assess the financial management of chapters, including its budgeting, financial reporting, and internal control systems. Evaluate the sustainability of  chapters financial resources and its ability to mobilize resources from external sources.
4. Human Resource Management: Assess the capacity of chapter's staff and volunteers to effectively implement its program and services. Evaluate the effectiveness of  chapter's performance management system and staff development programs.
5. Networking and Advocacy: Evaluate the effectiveness of chapter's networking and advocacy efforts in promoting the rights of youth with disabilities in general and rights of blind and partially sighted youth in specific. Assess chapter’s relationship with other organizations working in the disability sector and its ability to influence policy and decision-making processes.
6. Target group and working environment: Conduct dialogue with target group to ensure that they are involved in project cycle (planning, implementation, monitoring and evaluation). Assess the work environment of the organization to identify if the organization follows the legal framework of the country and has good relationship with the donors, media, other actors, government and advocacy.
7. Administrative capacity: Conduct brief administrative capacity assessment on accounting system, bank account and petty cash, fixed assets, internal and external control, planning and budgeting, reporting, staff and board, donor and grant management, financial sustainability.

Methodology:

The capacity assessment will use a combination of quantitative and qualitative methods, including desk review, interviews, and focus group discussions. The Assessment team will consist if experts in organizational development, disability rights and capacity building.

Deliverables:

The following deliverables will be provided:

1. Inception Report: A report outlining the methodology, data collection tools and work plan for the capacity assessment.
2. Draft Report: A comprehensive report presenting the findings, conclusions, and recommendations of the capacity assessment.
3. Final Report: A final report incorporating feedback and comments from BYAN and other stakeholders.

Eligibility Criteria

• Minimum bachelor degree in organizational development, disability or social science.
• More than 5 years of experience in conducting organizational capacity assessments, including experience with different types of organization and sectors.
• Strong understanding of organizational development and management, including various systems and process that impact organizational performance. Along with the knowledge of assessment methodologies and tools.
• Should have excellent communication skills both verbal and written, and the ability to engage with stakeholders at all level of the organizations.
• Should be able to analyze data and information to identify strengths, weakness, opportunities and threats to the organizations capacity.
• The person should have cultural awareness and sensitivity, particularly persons with disabilities.

Service Duration and Location

The consultant will be working in close coordination with BYAN team. The consultant shall be engaged on a daily basis for a maximum of 15 working days, including the field assessment of two chapter of BYAN in Bara, Madesh Province and Surkhet, Karnali province. The assignment will immediately be started and completed by the end of May, 2023

Required Documents for Submitting Proposal Firms:

• Cover Letter
• Financial proposal
• A brief concept note highlighting the methodological design
• The document should have annexed bio-data of the assignment team member/s.
• Firm Registration & Renewal certificate
• Copy of VAT Registration Certificate
• Latest Tax clearance certificate

Individuals:

• Cover Letter
• Financial proposal
• A brief concept note highlighting the methodological design including work plan, and quality assurance mechanisms.
• The proposal should have annexed bio-data of the assignment team member/s.

BYAN will select the consultant based on their experience and amount proposed for the task.

BYAN reserves the right to select or not to select any of the application. BYAN keeps safeguarding as a top priority so, any data or information collected during the task shall be kept confidential and shall not be disseminated without BYAN’s prior consent.